Concept of Business letter

Every business has a family.There are a number of members of the family .These are employee, trade union,management,govt, govt organization judiciary media and so on. Every manager wants to share his idea, thought, openion, data , facts figure, information,policy, programme,concept and so on. Among all above explain members business letter is the 1st and important to performing above explain function way. In other words we can say that if any organization launches  any new product in market, they want to introduce or give information to member of business family . Business letter is an important device that can perform above explain function by an effective, economical, meaningful, wonderful way. Business letter is an important method of advertising to inform, inspire,motivate, customer towards the product and service that is produce,launches by large scale company and multinational company.

 *Element/part of the letter;- There are more than ten parts of business letter. These are as below;- 
1. Heading;- It is the 1st part of letter. It is present on the top of letter . It consists the permanent address,name of company its contact number, E-mail address and similar concern things. e.g- TATA IRON STEEL COMPANY NARIMAN POINT 140.AB MUMBAI Pin-942626 Web-www.TISL.COM E-mail -Lisco@gmail.com PAF NO- 011-2267488 PHONE No-011-2267480 
2. Refrence Number;- It is the 2nd part of letter to any person they mention a particular refrence number because if the answer will come they can read the matter of original  letter and understand the reply of member . In refrence number we maintain the letter number month year, data ,department and other concern things e.g- TIS/AD/II/OS/II 
3. Date;- It is the third element of letter. Every letter should posses a particular style of date because without possessing the date record of letter is not possible . There are a number of style of write date.  These style are as below- 1. DD/MM/YY 2.MM/DD/YY 3.YY/MM/DD 
4. Inside address;- This column belongs to the person, whom i write the letter. In this column the name title,post,company all these things are explained Ex  Mr. Rajesh kumar chandani chowk new delhi 
5. Conplimentary closure;- It is also an important element of business letter . It is written after the body letter . It should be attracting and give some warning that if receiver doesnot care this matter , they may a long loss ex- If you evil this chance you may get more than fifty thousand loss.  It is wonderful chance that come in your life at first and last time. 
6. Attention line- Whenever we send a letter to any organisation. There are a no. of persons,directly on indirectly related to this department. so,if we should mention their name, it is easy for manager to forward the latter to concern for person is very important to for our work 
7. Solution- In this column we start our letter to fulfill some formalities of culture.If we fulfill some formalities receiver fells happy and show positive view towards our letter .
Ex. a. Sir 
       b. Dear sir 
       c. My dear Mr.....
       d. Dear...
8. Subject line In this line the main matter or topic is explained in short term. So if receiver extend towards our work they read the complete letter whereas if they are not interested they do not interested they do not read full letter.
9.Signature- After written complement any closure. In this column we follow some formalities and make our sign in full letter.
Note- it is clear sign may not written in capital letter 
Ex. A.Yours faithfully
      B.Your best wishes
      C. Sincerly yours
      D. Yours very truly
10. Enclosure In this column we mention the document file that is tagged with the letter .If these types of documents are tagged and maintain it should be very easy to sender that if receiver wants to understand some things new things they can help the document.
11. Carbon Copy- Sender  may send the main copy of letter and they also send the carbon copy of letter. It he send main copy. Carbon copy is not written on the letter. Where as it he send carbon copy. carbon copy is maintain the letter. e,g- you are the manager of bharti bhawan production. your company will publish a book of new concept of management. you write a business letter to the director of  L N Mishra college of business letter.

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